FlexiQuiz Respondent portals
What is a Respondent portal?
A Respondent portal is an intuitive interface for learners to manage quizzes and training activities personalized for them.
The Respondent portal in FlexiQuiz LMS includes the following features for learners:
- Lists all assigned quizzes.
- Shows scores and any certificates for quizzes the learner completes.
- Learners can access their portal securely at any time, from any device. For added security, you can use two-factor authentication.
What are the benefits of a Respondent portal?
Centralized learning: A portal makes it easy for learners to find what they need. Activities they are required to complete, as well as previous results, certificates, and key information, are all in one place.
Sharing course content: A Respondent portal is a central place for learners to access all quizzes and activities part of a course.
Selling courses: You can create a course that learners can access anytime from their Respondent portal. Once the learner completes payment, they get a portal that allows them to access your content.
Monitoring learner progress: Admins and Trainers can access real-time reports to track a learner's performance across multiple quizzes. Reports show how a learner progresses and compares results to those of others in their group.
Encourages Continuous Learning: A portal gives learners 24/7 access to training, so learning becomes self-driven and ongoing. This supports personal growth, upskilling, and career development.
Managing groups of learners: You can assign Respondents to a group(s) such as a team, department or class. Learn more about groups.
How do I create a Respondent portal?
Create users individually: Add users through your user management screen.
Create users in batch: Upload multiple users with our Excel template.
Invite a user to a group: Ask learners to self-register for a portal that is part of a group.
Learners purchase a course: When learners purchase your course, they are automatically invited to create an account to access your training content.
Add users with APIs: Using the FlexiQuiz APIs, you can automatically create new users.
How do learners log in to their portal?
Learners can log in from the following pages:
- FlexiQuiz home page.
- General Respondent log-in page.
- Your custom Respondent page. You can access the URL on your Publish screen.
You can share a URL or QR code with learners. Alternatively, you can embed the log-in screen on your website.
Can the Respondent portal be customized?
Depending on your FlexiQuiz plan, you can customize the portal with your company logo and change the column headings.
Learn more about customizing the Respondent portal.
Do Admins and Trainers need a separate Respondent portal?
No, you can directly assign quizzes to the Trainers and Admin accounts.
Admins and Trainers can access assigned quizzes by logging into their FlexiQuiz account and clicking the Assigned quizzes tab.
How do I assign learning content to a Respondent portal?
Admins and Trainers (with relevant permissions) can assign quizzes or training content for learners to view on their portal.
These are the ways you can assign a quiz:
- The Publish screen on each quiz.
- On the User profile page.
- Using FlexiQuiz APIs.
- As part of a Group.
Can I notify learners when a quiz is available on their portal?
FlexiQuiz offers many email notifications so you can keep learners informed, such as:
Welcome emails: The system can send a welcome email when a learner creates a Respondent port.
New quiz notification: Notify learners that a new quiz or training activity is available on the port.
Reminders: Set an auto reminder to complete a quiz or activity on the portal.
Results: Automatically email results, feedback and certificates.
You can customize all notifications in any language.
Can I schedule when learners can access the learning content?
Yes, you have several options.
A. Schedule a quiz to open and close at the same time for everyone. Learn more about setting the same start and end date for all.
B. Set the quiz to close a set number of days after assigning the quiz to the respondent.
C. Set the quiz to close a set number of days after a learner joins a group. For example, a learner purchases a course and has 10 days from the date of purchase to complete the test.
Can I delete a Respondent portal, and what happens to the data?
Yes, you can delete Respondent portals and the associated data, which allows you to comply with data privacy laws such as GDPR (General Data Protection Regulation – EU) and CCPA (California Consumer Privacy Act).
When you delete a Respondent:
- Learners can no longer access their Respondent portal.
- All profile data is deleted.
- All quiz results are deleted.
To delete a Respondent portal:
- Log into your FlexiQuiz account and select Users from the top menu.
- Then hover over the user you want to delete and a trash can icon will appear.
- Click on the trash icon. A window will pop up to ask you to confirm that you want to delete the user.
- Click delete to remove the user from your FlexiQuiz account.
Is it essential for learners to have a Respondent portal when sharing a quiz?
Can learners access live quizzes through their Respondent portal?
No, you can only manage classic quizzes using the Respondent portal.
Learners can access live quizzes by using QR or unique codes. Find out more about hosting live quizzes.
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