Groups FAQs

What are groups?

FlexiQuiz groups enable you to manage multiple users, quizzes, and learning materials efficiently.

For example, you can have a group of users, such as a class, team, or department, who all need access to the same course content. Simply add the learners to a group and then simultaneously assign quizzes or learning materials to the whole group.

Groups also work well for sharing courses and learning programs in companies and schools. Such as an onboarding program, yearly compliance training, or to sell. At the relevant time, you can assign or unassign users to the group.

All users in the group have access to all content based on the configuration rules you set.

What are the benefits of groups?

Time-saving: Groups are a great way to manage multiple users and quizzes that can change constantly. Quickly assign a user, and they have access to all activities in the group. Or assign a new quiz, and all users can instantly access your content.

Tracking and reporting: You can analyze data at a group level to manage responses and compare results. Learn more about group reporting.

Collaborative working: Assign Trainers to the group to help you manage content and learners. Trainers can access the content based on the permissions you set.

Self-registration: You can create a group and allow learners to self-register for the group using a unique URL. Learn more about how to set up self-registration.

Making money: You can bundle quizzes and learning materials to sell as part of a course. Once users complete payment, they can instantly access all of your course content.

How do I create a group?

You can start building a group from your user's dashboard. To access the dashboard, log into your FlexiQuiz account and select Users from the top menu.

Learn more about creating a new group.

Can I notify users when I assign a new quiz to the group?

Yes, starting in November 2024, if you have a paid plan, you can notify users when you assign content to their Respondent portals.

Learn more about new quiz email notifications.

Can I remove learners from the group?

Yes, you can assign and unassign users from the group at any time.

If you unassign a user from the group, they can no longer access the quiz or learning materials.

Does every learner need a Respondent portal to be part of a group?

Yes, all test-takers will need a Respondent, Trainer, or Administrator portal linked to their main account.

You cannot add learners who have are sent a quiz link, qr code or email invitation.

Can learners be part of multiple groups?

Yes, you can assign learners to as many groups as you want.

Can I restrict access to quizzes when learners are part of the group?

You can restrict access to quizzes in several ways:

• A countdown timer that starts when learners begin the quiz.
• Setting a maximum number of quiz attempts. You can also only allow users who fail to be allowed to try again.
• Setting the amount of time people can access the quiz from when the quiz is assigned. For example, users need to submit the test within 2 weeks.

Can I create a learning path with a group?

You can create a student classroom. Students log in and see all 'open' activities in the group. They can also pick the order in which they complete 'open' quizzes.

If you want learners to view the content in a set order, you can achieve this with scheduling when the quiz opens and closes. For example, quiz 1 is available from January 1st to 7th, and quiz 2 is available from January 7th to 14th.

Learn more about scheduling when a quiz opens and closes.

How many groups can I create?

The number of groups will depend on your FlexiQuiz plan.

Free: None

Essentials: 10

Premium: 50

Enterprise: 100

Enterprise+: Custom

Can I delete a group?

Yes, you can delete a group from your Groups dashboard any time.

If you delete a group, you cannot view results at a group level.

We do not delete any quizzes or respondents they are simply no longer part of the group.

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