How to assign a quiz or training materials to a Respondent portal
The Respondent portal is an LMS feature where learners can access learning materials, courses and educational resources you assign.
FlexiQuiz offers a choice of ways for you to assign quizzes or learning materials quickly.
Keep reading to learn more about how you can assign a quiz based on your requirements.
Important! Respondents can only view a quiz on their portal if it is OPEN.
#1. Assign a quiz from the publish screen
- To start, build your quiz or other learning material.
- Once you are ready to share your quiz, go to the Publish tab.
- If you want the learner to be able to access your quiz immediately, change the quiz status to Open. To open the quiz, press Publish Quiz.
- Next, scroll down the screen and tick the box Assign Users/Groups.
- Press the green Assign Users button and a window will pop up that lists all users associated with your FlexiQuiz account. The Available column shows all users who are not assigned to the quiz. The Assigned column shows all users assigned to the quiz.
- To assign learners to the quiz, go to the Available column and scroll down to find the relevant user. Click on and highlight the user.
- Now press >> and the user will move from the Available to Assigned column.
- You can repeat this process to assign the quiz to multiple users.
-
Once you have assigned all the required users, press Save. Learners can instantly access your open quiz from their portal.
#2. User profile page – new 2025 users screen
The user's profile page is where you can create and manage Respondents, Trainers and extra Admins linked to your account.
This option works well for assigning multiple quizzes to new people.
- To access the user profile screen, log in and select Users from the top menu. Your user dashboard will appear that lists all users linked to your FlexiQuiz account.
- Then, create a new Respondent account or edit an existing one.
- To assign a quiz to an existing Respondent, click on the user. The user profile screen will open.
- Then scroll down the page to Assigned quizzes and click Assign quizzes. A list of all available quizzes and learning materials will appear.
- Now, tick each quiz you want to assign to the user.
- Scroll to the bottom of the list and click Assign selected quizzes.
- Click Assign and email user if you want to add the quizzes to the user portal and send a custom email to notify the user that new quizzes are available on their Respondent portal.
- Click Assign to add the quiz to the user portal.
Users can instantly access the assigned quizzes on their portal if the quiz is open.
You can view a list of all quizzes assigned to the user on the Assigned quizzes list.
Top tip! Email notifications are only available if you have an Essentials plan or above and there is a valid email address in the username or email address fields.
#3. Assign a quiz using our APIs
Enterprise and Enterprise+ customers can use our APIs to assign quizzes to Respondent portals.
Please view our assigning quizzes API document for more information.
Frequently Asked Questions
Can I unassign a quiz from the user?
Yes, you can unassign a quiz through the user's profile page or the publish screen. This is how to unassign a quiz from the Publish screen:
- Click Assign Users and a new window will pop up.
- From the Assigned column, find and highlight the quiz.
- Now press The user will move from the Assigned to the Available column.
When you unassign a user from a quiz, the Respondent can no longer access the quiz or any results from their portal.
The FlexiQuiz system saves any results so that you can access them on your Analyze screen or the user's Results' screen.
If you assign the quiz back to the user, the system includes any previous data, such as the number of quiz attempts.
To reset quiz attempts and delete any data associated with the user, you must delete their results from the analyze screen.
- From the analyze screen, press select action and choose delete from the drop-down menu.
- A pop-up will appear to confirm that you want to delete the user's response and all associated data.
Can I send learners an email to notify them when I assign a quiz to their Respondent portal?
Yes. If you have a FlexiQuiz Essentials plan or above you can now send an email notification when you assign a quiz on the user profile or groups profile screens. Learn more about our new users screen.
Coming soon - A new Publish screen is launching soon that allows you to send email notifications.
Relevant help guides:
How to create a Respondent portal
Tracking Respondent portal results
How to customize your Respondent portals
Back
