Creating Respondent portals for learners
A Respondent portal is a central place for learners to manage all quizzes and courses you assign.
Depending on your FlexiQuiz plan type, you can add multiple Respondent portals to your account. Respondent portals allow you to easily assign quizzes or courses, track responses and manage results. Learn more about Respondent portals.
How to add a Respondent portal
Admins and Trainers with the relevant permissions can create Respondent portals.
FlexiQuiz offers multiple ways to add a Respondent portal to your account, giving you the flexibility to choose the method that best suits your needs.
Manually register: Create an account for learners one at a time.
Bulk upload: Generate multiple Respondent portals by completing and uploading the FlexiQuiz user spreadsheet.
Self-registration: Invite learners to create a Respondent portal when they provide a username and password.
How to manually create a Respondent portal
- Log in to your FlexiQuiz account and select Users from the top menu. Your user's dashboard will appear, listing all users linked to your account.
- To add a new user, click +New user.
- The new user profile page will appear. At a minimum, enter a username the learner will use to access their Respondent portal.
- Next to User type, select Respondent from the drop-down menu.
- On the password field, the FlexiQuiz system will automatically generate a random password. Alternatively, you can delete this and add your own.
- You have the option to fill in the following fields:
- Now click Add user. A window will appear to confirm the new Respondent portal is live.
First name and Last name: The FlexiQuiz system can map the names to certificates and reports.
Email: A valid email address for the learner so you can send notifications such as welcome, new quiz assigned, results, and reminders.
Organization: This field is currently not mapped to certificates or emails.
Assigned quizzes: A list of quizzes added to the user's Respondent portal.
Assigned groups: A list of groups that the learner is part of. The group can contain multiple quizzes for the learner to complete.
Notes: This is a free format area for you to add notes about the user.
How to share the username and password with learners
Send a welcome email
If you have a paid plan and provide a valid email address in the username or email fields, you can send a welcome email.
Learn more about sending welcome emails.
Manually share the information
You can give the username and password to learners through your channels.
After you click Add user, a window will appear that shows the learner's username and password, which you can copy and share.
Frequently asked questions
How many Respondent portals can I link to my account?
The number of portals will depend on your FlexiQuiz plan type.
Free: 20
Essentials: 100
Premium: 500
Enterprise: 2000
Enterprise+: We can customize the number of portals to your needs.
Relevant help guides:
Customizing a Respondent portal
How to assign quizzes from the publish screen
How to delete a Respondent portal
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